RFID File Document Tracking
RFID File Tracking Systems are designed to reduce employee time spent maintaining and managing hundreds or thousands of files within a workplace. Many businesses currently use basic methods to manage files, such as alphabetical filing, color-coded filing, or barcodes. RFID document management systems have become increasingly popular because they give employees enhanced visibility, while freeing up time previously spent on inventory counts or searching for lost documents.
It is a tedious process to track and locate files or documents. Misplaced files affect the productivity of personnel and of the organization. RFID technology makes document tracking easy, especially in the case of high-value documents – intellectual property documents, medical records, documents relating to property ownership, and so forth. Xpandretail’s RFID solution for document tracking provides tracking, workflow, and records management features that leverage RFID to streamline processes, save labor, and reduce operating costs. Unlike bar-coding, RFID does not require line-of-sight, and eliminates the need for manual scanning at close range.
How does RFID File Tracking Work?
When a file is created, it is given an RFID label tag encoded with a unique EPC number.
Using RFID file management software, or even a simple Excel document, the EPC number is associated with information about the file such as name, contents, etc.
When you need to find a specific file, just search the file by name or number in the software and input that unique EPC number into your RFID handheld reader. The handheld will then use its Geiger Counter-like functionality to find the file.
Additionally, fixed RFID readers and antennas are commonly used in file management solutions as well. Typically, these systems track chain-of-custody of files and documents.
Benefits of RFID Document Tracking
- Increases staff efficiency
- Reduces time for document search – documents, file folders, tubes, and boxes are quickly found with a simple search using an RFID-enabled handheld device
- Provides a platform for asset inventory and loss prevention
- Addresses confidentiality of documents and security concerns
- Maintains records effectively